Productivity Techniques post, we talked about three very important elements when it comes to developing productivity. Do you remember?
Identify the most profitable OBJECTIVES or goals for our human or professional development.
Prioritize TASKS related to these objectives or goals.
Learn to properly manage the limited TIME and ENERGY available to you.
So far, we have mainly talked about point 1, with the exercise “The wheel of life” (Did you do it? If not, take a moment!). Today we will focus on the other two points. So … let’slet’s see how to make better use of time.
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Table of Contents
Get Things Done
This system devised by David Allen is based on the principle that our memory is not the best organizational system. For this reason, he proposes to compile several task lists and “empty” them into different “external buckets” such as Agendas, paper task lists, email, google calendar, time management applications … Then, we will start their treatment and, finally, your Review.
Pick Up
Let’sLet’s not got complicated. If you are more traditional, writing down all the tasks that you have to do at the end of the day or at the beginning of the week is a way to collect. You can also use email or apps like Asana, but if you’re you’re trying to collect, either system is good if it suits you.
If you can already prioritize your registration system (see “Prioritize and Win”), so much the better.
To Treat
Allen maintains that “any task that can be accomplished in less than 2 minutes should be done immediately.”
For the elements of the cube that require actions, there are different options. You can perform the action (always if it takes less than 2 minutes), delegate them appropriately, or postpone them.
Items that require no action can: archive them for reference, discard them if they donut don’t continue, or quarantine them if you can take them now.
You should also note that you should not process more than one item at a time, and you should not put the items back in the warehouse until they have been processed.
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Organize
Tasks can be divided into:
– Actions to come. It’s the most immediate thing you can do with a task, the first steps you need to take to get anything done. They can be equivalent to “URGENT.”
– Projects: when something requires more than two or three actions on our part, we call it projects. Projects should be reviewed to see if we are taking action every day to achieve them.
A project can have “IMPORTANT” tasks, but not urgent ones.
– Pending: Something that we have delegated or entrusted to a third party. Many important non-urgent tasks are ideal for delegation.
– Maybe / Someday: actions you want to take but are not possible at this time. They may be unimportant or urgent or outright impractical must read 2.06 meters to feet
Revision
If you don’t check your job storage systems on a daily basis, this system is useless. For the most urgent tasks or the next actions, the Review should be done daily. In the case of projects, this can be done weekly to check if we are taking measures to achieve them or not. And finally, you will have to do a monthly general check-up to see if what you are doing is aligned with your objectives.
Do
Any productivity technique shouldn’t take you any longer than necessary to complete tasks on their own. The goal is that you can do more and better, not complicate yourself unnecessarily.
Prioritize And You Will Overcome
GTD does not place as much importance on setting priorities as getting off the task list and organizing them, so we have to resort to other methods to do this. A simple system for tagging pending jobs is as follows:
- Urgent and important
- Urgent, but not important
- Important, but not urgent
- Neither important nor urgent.
Logically to make this list, you must be clear about what is Urgent and Important, for which you will have carried out the work proposed in the previous post. As you collect your to-dos, you can already sort them into one of these four categories.
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