Scope management refers to the set of processes that ensure that the scope of a project is precisely define and map. Scope management techniques allow project managers and supervisors to assign the correct amount of work required to complete a project, primarily by controlling what is and what is not within the project scope.
In this article, “Understanding what project scope management is and its importance in 2021″, you will learn the following topics in detail
- What is the scope of the project?
- Statement of the project scope
- Steps involved in managing the project scope
- Also, define the scope of a project
- Project scope management process
- Tips for managing project scope
- Why do project managers need scope management?:
Table of Contents
What Is The Scope Of The Project?
Scope refers to the detailed set of the deliverables or characteristics of a project. These deliverables are derive from the requirements of a project. PMBOK® defines the scope of the project as “the work that must be done to provide a product, service or result with the specific characteristics and functions.”
These are the three processes for managing project scope:
The planning process is when you try to capture and define the work that needs to be done.
The follow-up and supervision processes focus on documenting the follow-up, scope drift, follow-up, and disapproval/approval of project changes.
In the final process, the closure includes an audit of the project deliverables and an evaluation of the results against the original plan.
The scope of a project is the clear identification of the work that is require to complete or successfully deliver a project. One of the project manager’s responsibilities is to ensure that only necessary work (scope) is done and that each of the deliverables can be complete on time and on budget.
The project scope document will explain the project boundaries, establish the responsibilities of each team member, and establish procedures for verification and approval of completed work. This documentation may remain called a scope statement, statement of work, or terms of reference.
Steps Involved In Managing The Project Scope
As a project manager, you will need to define the scope of the project, whatever methodology you choose. Below is an example of a systematic process to capture, define and monitor scope.
- Define project needs
Defining project needs is the first step in establishing a project schedule, allocating project resources, and defining project objectives. Only with these are define steps will you remain able to understands the work that needs to remain done. That is, the scope of the project needs to be define. Once this is done, team members can remain assign tasks and instruct to deliver a project on time and on budget.
- Understand the objectives of the project.
However, to define the scope of the project, it is important to first establish the objectives of the project, which may include a new product, the creation of a new department within the organization, or the development of new software. There are several objectives that can be at the heart of a project; the project manager ensures that the team delivers results according to the specified characteristics or functions
- Define the scope of the project
The resources and manpower required to create a product or service are basically what defines the scope of the project. The scope generally describes the objectives that will be achieve to achieve a satisfactory result.
Once these parameters have been establishing, the limits of the project should be clarify. And the aspects that should not be includ in the project should be identify. In doing so, are the project scope will make it clear to stakeholders, top management, and team members what will and will not be includ in the final product or service.